TRA/OTR Code of Conduct
The Robertson Association (TRA) and Old Timers Reunion (OTR) are dedicated to providing a safe, secure and collaborative environment on our properties, at our events, and within our community. With participation of all members, volunteers, vendors and guests, we can achieve a hassle-free and rewarding experience. Basic civil behavior standards, responsibility for individual actions, respect for TRA/OTR assets and property as well as that of our adjoining neighbors, and adherence to West Virginia laws and OTR Campground Guidelines serve as are our guiding principles. Failure to adhere to the Code of Conduct could result in disciplinary action and possible sanction or expulsion by the TRA Board of Trustees.
OTR Campground Guidelines and Event Rules
To ensure a safe and harmonious OTR for all, and in accordance with the TRA/OTR Code of Conduct, attendees are expected to be respectful of each other, the environment, and the unique culture of OTR. Please be mindful that all staff and event leaders are volunteers, we are all looking to have a good time and share our good time with the entire OTR community, and we don’t actually want to have to enforce these rules! Please hold yourselves and your campmates accountable to each other, to the community and environment, and to the event. Finally, remember that if it’s illegal outside our gates, it’s also illegal at OTR.
Alcohol: The legal drinking age throughout the U.S. is 21. All attendees are carded on arrival, and OTR strictly adheres to WV State Law regarding alcohol. Underage drinking has serious consequences; the minor drinker AND sponsor may be expelled from the event, law enforcement may be alerted, and OTR could lose its alcohol license. Excessive inebriation requiring Security or First Aid intervention is not cool! Repeat offenses could result in TRA Board action and possible probation, suspension, or expulsion from the event.
Arrival and Departure: OTR begins at 12 noon on Thursday and ends at 12 noon on Monday. Your campsite should be packed, cleaned, and vacated by 12 noon on Monday.
Bicycle Safety: OTR welcomes attendees to use human-powered and electric-assist bicycles, scooters, and mobility devices around the site. For the safety of all attendees, please observe the site-wide speed limit of 5 mph and refrain from riding while intoxicated. Bicycles and scooters MUST be walked on Vendors Row; riding is NOT permitted on Vendors Row. Children aged 14 and under MUST wear a helmet while riding on the property. Bicycles must be illuminated after dark; at minimum, wear a headlamp when riding after dark.
Camper Hookups: Electricity and water hookups are not available to OTR attendees without express permission of the Chair. RV containment connections and pipe fittings must be in good working order. Gray water and black water disposal are NOT permitted at campsites, and there are no septic facilities on site. Please make arrangements to fill your fresh water tank before you arrive and to dump your black and gray water tanks after you depart.
Campfires: Campfires are permitted at your campsite but MUST be contained in elevated fire rings or containers and must be extinguished and cleaned up before you leave. Be kind to the earth – no ground fires!
Campsites: Campsites are available first-come, first-served, and unreasonable landgrabs are frowned upon. Many groups have traditional areas where they camp year after year, and the first person to arrive with that group may start to set up that area. However, cordoning off large camping areas is not permitted. Please be considerate of your neighbors. When departing, please leave your campsite cleaner than you found it, and properly dispose of your trash in the dumpsters.
Carts: Use of golf carts, motor scooters, ATVs, or anything resembling these is permitted ONLY with permission of the Chair. No wheeled traffic is allowed on Vendors Row, with the exception of mobility scooters and infant strollers (bicycles and scooters must be walked, not ridden). Attendees with mobility impairment needing to reach the showers may drive behind the First Aid Station to get there. All golf carts and the like must have working lights for use after dark.
Children: Parents or legal guardians are responsible for their minor children at all times while on TRA property. Plan each day with your kid. Know where they are, know who they’re with, and make sure they’re wearing their OTR nametags at all times.
Common Sense: The definition of ‘common sense’ is “sound and prudent judgment.” Please use Common Sense while onsite and offsite during OTR. Disruptive and obnoxious behavior, profanity, and thievery will not be tolerated. Be safe, keep calm, be considerate of your neighbors, and use common sense at all times. Police yourself and your companions, and keep everyone safe.
Drones: Unauthorized drones and aerial devices are NOT permitted over the OTR site.
Electricity: Electricity is not available to OTR attendees, with the exception of device charging available at the Charging Station. Any exceptions to electrical usage are ONLY by permission of the OTR Chair. If you have a medical reason to access electricity, please see First Aid Crew Chief Phil Goldman or his designee to request permission. Approval is required for all power cords connected to OTR power sources. Unapproved power cords will be unplugged, and a warning will be issued. Repeated use of unapproved power cords may result in you being asked to leave. Charging of electric vehicles is not permitted.
Entertainment: Any amplified live event NOT scheduled in the OTR Guidebook must be approved prior to OTR by the OTR Chair, as a courtesy to our scheduled performers and to ensure the enjoyment and safety of ALL fellow OTR attendees. If you would like to be considered to perform at OTR in the future, please contact the OTR Chair to express your interest.
Firearms: ALL firearms are strictly prohibited at OTR. If you see someone with a firearm, please quietly notify Security.
Fireworks and incendiary devices: All explosives, Chinese lanterns, fireworks, and the like are strictly prohibited at OTR.
Generators: Generators may be operated only between 9:00 AM and 9:00 PM. Please notify Security if you notice that someone is using a generator outside of this 12-hour period.
Harassment: Harassment of any form is not tolerated. The OTR staff is actively working to create safe experiences for our attendees through consent and anti-harassment initiatives and by creating open and judgment-free reporting avenues. Care Connection, OTR’s own harm-reduction and accountability platform, started in 2024 to bring greater awareness to OTR’s efforts to create and maintain a safe atmosphere for all attendees.
Nametags and Wristbands: Your official OTR nametag and wristband must be visible on your person at all times during OTR. Your nametag is also required at the Gate to enter or exit OTR. Lost or damaged nametags and wristbands may be replaced at Registration. Trading nametags or wristbands with other attendees is not permitted.
Parking & Car Tag: Please honor ‘No Parking’ signs and be considerate to not park where other vehicles cannot pass. State law requires our roadways to be kept open for emergency vehicles. You will receive a car tag upon arrival; please display it on your car’s rearview mirror at all times.
Pets: Pets are NOT permitted onsite at any time during at OTR, including at the gate area or chained to or left inside vehicles at the gate.
Photos & Videos: OTR is a private event on private property, but common sense and a reasonable expectation of privacy should be considered if you take photographs and videos of people at our event. Do NOT take photos in the Sauna. If you plan to post on Facebook and other social media outlets, please get permission from the subject person.
Porta-Potties: DO NOT tape or otherwise affix fliers to the Porta-Potties; DO NOT write or draw on them; and DO NOT mistreat your Porta-Potties. Keep access to the Porta-Potties clear to allow for our twice daily pumping.
Quiet Hours: 1 AM -8 AM in the Family/Quiet Camping Area. Quiet hours are not enforced on the Party Side. Report any unreasonable noise to OTR Security—do not take it upon yourself to quiet loud partiers.
Registration: All attendees must be registered. Registration is open Thursday from 12:00 noon to 11:00 PM, Friday 9:00 AM–11:00 PM, Saturday 9:00 AM–9:00 PM, and Sunday 9:00 AM–4:00 PM. OTR closes completely to new registrants and guests at 4:00 PM on Sunday unless other arrangements have been made. Note that guests may NOT check in onsite until their sponsors have checked in. Whenever the Registration building is closed, new arrivals should proceed to the Gate for assistance.
River Access and Safety: Please use the concrete River Access stairs to access the river — especially on Sunday during the River Party, when the stairs at the River Stage are closed. The riverbank on the other side of the river from the OTR site is owned by neighboring landowners. Please do NOT set up chairs or exit the river on the opposite side of the river. Finally, glass and other breakable items are not permitted in the river! Bring your beverages in non-breakable containers.
Roadways: The site-wide speed limit is 5 mph. Drive at posted speeds and park in posted areas only. Do not block roadways; vehicles (especially Emergency vehicles) must be able to pass.
Sauna Area: The Sauna area is textile-free except during designated textile hours. Glass and other breakable items, cell phones, and cameras are not permitted in the sauna area at any time. Bring your beverages in non-breakable containers.
Trash: Dumpsters are provided along Old Timers Road. Please do not use the garbage cans along Vendors row for your campsite trash; all campsite trash should be placed in the dumpsters. Please take home your recyclables; resist the urge to just throw them in the dumpster!
Water: Water hookups are not permitted. Water spigots are available through the campground for attendees to fill water jugs to take back to their camps. Please wash your dishes at your campsite and NOT at water spigots or in the shower houses.
Wildside: Glass and other breakable items are not permitted in the Wildside at any time. Bring your beverages in non-breakable containers.
Wristbands: If you want to consume alcohol at OTR, you must wear the OVER 21 wristband that you will receive with your registration. Servers and Security may at any time request an ID or ask to inspect wristbands that look loose or tampered with. Lost or damaged wristbands may be replaced at Registration. Trading wristbands with other attendees is not permitted and will result in serious, immediate disciplinary action for all parties.